Job Details

Financial Coordinator: College of Music - UTK

Position Number: 6086638
Location: Chattanooga, TN
Position Type: Business and Financial Management

Financial Coordinator: College of Music - UTK
Knoxville, TN, United States

Job Identification: 2185
Job Category: Financial
Posting Date: 03/17/2025
Job Schedule: Full Time
Locations: 1741 Volunteer Boulevard, Knoxville, TN, 37996, US (On-site)

Job Description
The Natalie L. Haslam College of Music (NLHCOM) Financial Coordinator reports to the Director of Finance & Administration and serves as the primary financial associate for the college serving as subject matter expert for accounts payable and receivable. This position's key responsibilities include developing contract language/managing contracts entries, dual service contracts, purchase orders, deposits, scholarships, travel, and internal transfers for the college. It coordinates and executes complex daily activities, financial inputs, and operations of the financial information office. Handling sensitive information requires utmost discretion and confidentiality. The Financial Associate must work independently, ensuring tasks are completed accurately and on time, deferring questions/concerns to the business manager. Serves as subject matter expert (SME) and entry role for all practices and policy for purchasing, accounts payable, accounts receivable/invoicing related functions, also develops written processes, best practices, and communicating changes for these areas to campus and college practices in related areas. Works with intersecting roles to ensure development of documented best practices with visual aids to help provide operational awareness.

Responsibilities
Financial Reporting & Budget Management

Supporting fiscal policy, developing best practices, templates, visual aids, preparation and process.
Communicating and advising on campus changes.
Communication and tracking deadlines for project/change management.
Ensures data and reporting integrity through detail and consistency in entries; works with Business Manager in developing process for tracking and reporting program and office level encumbrances/expenses against allocated budget to deans and directors.
Develops knowledge of policy, financial analysis and campus services through career development, campus learning communities, and support of analytics reporting.
Assisting Business Manager in reconcile and reporting of A/R & audit.
Ensures policy and separation of duties in process for accounts payable functions.
Issuing and tracking invoices.
Coding transactional data for analysis, ensuring consistency miscellaneous reimbursements.
International Travel Planning & Budgeting.
Assist Business Manager in annual internal audit, monthly, periodically reconcile functions.
Manage college scholarship entries in Scholarship Manager.

Accounts Payable & Receivable

Process all contract and purchase order (PO) requests for NLHCOM.
Maintain an up-to-date working knowledge of UT payables.
Process and enter contracts in the ERP (Agiloft).
Set up and coordination for vendor files (Payment Works).
Assist the Business Manager and Director with accounts payable/receivables, advising leaders on the process and proposing recommendations.
Coordinate group/annual purchases to facilitate timelines.
Central Procurement card holder, places orders to back up Operations & Events Coordinators.
Ensure timely fund reconciliation and adherence to policies.
Ensures appropriate signatures are obtained for transactions prior to entry.
Internal, external, wire and transfer vouchers, monitor wire and unclaimed payments.
Manage deposit separation of duties for all NLHCOM receivables, Touchnet entry/back up, daily deposit and reconcile.

Training & Support

Process development and guidance subject matter expert for staff and faculty regarding fiscal policy, travel, petty cash, contracts, procurement, and related policy, internal practice and best practices.
Supply documentation, information, and reports for the director and Business Manager, auditors, and other parties as needed.
Elevate compliance issues to the director and Business Manager as necessary.
Stay current on fiscal and HR policy updates, including record retention and best practices.
Cross trains and provides back-up for Operations & HR Coordinators in absence or times of surge.
Training event staff/students on receivables for events and managing receivables website.

Travel & Event Management

Serve as a Travel subject matter expert, processing travel and developing best practices for all travel functions.
Act as a delegate for NLHCOM employees to assist with entering and processing travel.
Assist departments with planning trips involving students (including international travel).
Central Travel card holder.

Additional Responsibilities

Perform other duties as assigned by the Director of Finance and Administration.
Assist the Associate Dean for Research & Facilities and Office of Information & Music Technology in asset, facilities and inventory reporting, communication, and asset recording and reporting.
Assists in Annual Space Report and Annual Inventory Reports.

Qualifications
Required Qualifications

Education: High School Diploma
Experience: 1-3 years working in an office setting.
Knowledge, Skills, Abilities: Expertise in Microsoft Office (Excel, PowerPoint, Outlook). Excel reporting. Attention to detail. Critical thinking and problem solving. Interpreting and navigating policy & guidelines. Possess strong interpersonal skills. Ability to promote and maintain confidentiality. Must possess knowledge of office/professional etiquette. Ability to work well and pleasantly with groups of people and work independently daily. Ability to multitask and maintain a high degree of accuracy in a fast-paced environment.

Preferred Qualifications

Education: Bachelor's degree
Experience: 2-3 years working in an office setting.
Knowledge, Skills, Abilities:. Expertise in Adobe, Oracle ERP, Banner/Argos, Concur, ESM Contract Management System, Doodle Poll. Higher education experience. Knowledge and understanding of UT financial and human resource policies.

Work Location

Knoxville, TN
Hybrid eligible after 6 months

Compensation and Benefits

UT market range: MR06, Full-time, Non-exempt
Anticipated hiring range: $40,000-$43,000
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

For best consideration, applicants should submit the materials below:

Cover letter expressing interest in role
Resume
Names and contact information for three professional references

Screening of applicants will begin immediately and will continue until the position has been filled.

About The College/Department/Division

With a rich history of music excellence at the University of Tennessee, the former School of Music officially became a college in July 2023. As one of the few standalone music colleges among state universities in the United States and one of only four named colleges at UT, the Natalie L. Haslam College of Music affords music students a wide variety of professional experiences. Students can explore music through the lenses of analysis, business, composition, conducting, education, musicology, performance, and technology. Now is an exciting time to join our college as we expand our team to empower the next generation of musicians.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/2185/?mode=location